3 Quick Ways To Reduce Your Birthday Party Costs By 70% (or more)

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There are basically 3 main factors that comprise 70-80% of your total budget for planning a party. If you are a mommy on a budget and you are finding it such a hard time to reduce costs, zeroing in on these 3 things will help you reduce your expenses drastically!

1. PARTY VENUE. This is probably the 1st thing you need to finalize when you are planning. Depending on your choice of venue, rental rates can range from P10,000 all the way up to P80,000!

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Scarlett Kramer’s Barbie Princess Party at Active Fun BGC. Styled by Party Magic!

Below are a few venues I can think of that offer very reasonable rates (meaning, below P10,000 to P20,000 range):

Greenhills West Clubhouse

Corinthian Gardens Clubhouse

Northeast Greenhills Clubhouse

St. Francis Shangri-La Place Function Hall

Most of the Valle Verde Clubhouses

Active Fun (BGC)

Fun Ranch

Prestige Tower Roof Deck (Ortigas Center)

Acropolis Clubhouse

Arcadia Clubhouse

If you notice, these venues fall mainly in the San Juan / Pasig / Ortigas area. This is mostly because this is the area of expertise of my event styling company, Party Magic. Do you know of any other budget venues? Drop me an email here.

Tip: Choose venues that offer ZERO rental fees, but require you to avail of their catering service or package. In this way you get venue as a BONUS to availing of their catering service! Be careful though, as some venues will charge you higher per pax rates for their catering service in order to make up for the lost revenues in venue rental.

Related Post: Top 10 Kiddie Party Venues in Metro Manila

2. CATERING SERVICE. The main service that you are basically offering to your guests in a birthday party is not the entertainment, but the FOOD. Because of this, food costs comprise a large part of every mommy’s budget. In general, with today’s (year 2015) food costs, below is a basic idea of the levels of food pricing:

below P300 / pax – Dirt cheap. If you manage to find this, either you are getting a great deal, or your guests might be in for some serious diarrhea problems!

P300-500 / pax – Very affordable. Congratulate yourself for getting a reasonable menu at a reasonable price. Be prepared to augment the food offering with a few food carts too, though.

P500-700 / pax – Considered the benchmark average for catering service prices. Not too cheap, not too expensive either. Usually has higher cost menu items such as seafood as part of the menu.

P700-1,000 / pax – You should be in for a higher level of food. Guests will feel special, and you will, too, at least until you see the food bill at the end of the party!

P1,000 / pax upwards – Stratospheric-level of food offering. You should be expecting great service, great menu, and an overall wedding-like experience.

albergus catering

Albergus Catering Buffet Table, at Caden and Ethan’s Robot Party

Tip: Go for Verleo Catering. They offer good, decent meals at very reasonable prices (P400-500 / pax). Check out the Verleo Catering Buffet Menu for a better idea.

Related Post: The Best Catering Services in Manila

3. PARTY BALLOON DECORATOR / STYLIST. If you are planning to have your venue decorated by balloons, then congratulations. You have already done half of the work in reducing your costing, simply because on the average, balloon decoration is cheaper than styling.

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Miko’s Balloon-Decorated Sesame Street Party. Styled by Party Magic!

For example, Shakey’s offers balloon “enhancement” services for as low as P4,000 per party! I know of another balloon decorator that charges in the range of P8,000-12,000 per party (final amount depends on your requirements).

However, if you definitely insist on having a styled party, then be prepared to dish out as much as P50,000 (or even more).

Tip: Another option would be to fully DIY your party. This takes a lot of time, effort, and labor, but if you’re a crafty person and you have a lot of time on your hands, go for it! Once you see the final result, you will feel that all your efforts were worth it.

Lost in terms of where to start in DIY-ing your party? Let me know how I can help. Send me an email at: michelle@michellelao.com

‘Til the next party,

Michelle

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Michelle Lao

15 comments

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  • hi! Just wanted to tell you how beautiful your blog is. Although you should be careful with your words too like saying that 3oo per head is dirt cheap. We can provide our guests with good food if we just know where to look for good find. Just saying. Cheers! :)

  • It’s nice of you to share these pieces of information and to even be open to help in terms of diy party planning given that you do it professionally. :-)

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