PLANNING YOUR FIRST BIRTHDAY PARTY?
You’re a first-time mom with a 9 month old baby girl. Besides the occasional birthday parties you’ve attended from the distant relative, you have close to ZERO first-hand experience with children’s parties, let alone in planning one from scratch.
But that’s okay. You just planned and went through your wedding. Compared to that, birthday parties should be a walk in the park.
Does this look familiar?
THE MOST COMMON CONCERNS AND QUESTIONS OF EVERY MOMMY PLANNER
Suddenly, you are swimming with a ton of questions:
- How much will this party set me back? What’s the typical budget range for the “usual” kiddie party?
- I’m just 3 months away from my baby’s 1st birthday. Is it too late for me already? Do I still have hope?
- Which suppliers should I book first?
- Which venues, caterers, bakers, and photographers should I get?
- Can I have a party with the least amount of chaos and pandemonium?
- Do I need a coordinator/planner to help me answer all of these questions?
SIT DOWN WITH ME AND PLAN YOUR PARTY IN 15 MINUTES
In this blog post, let’s pretend that you’re sitting down in the Party Magic store and having a meeting with me, discussing your party. I will try and answer all your questions and provide you with a step-by-step plan on how to execute your party.
A little warning first: this blog post is really MEATY. I’m not holding back on any information or tips in terms of planning your party. So be sure to bookmark this post first so you can revisit it again in the future.
A.) FIRST THINGS FIRST: BUDGET
How much will it cost you to hold your party, all-in?
This is the first question on the tip of every mom’s tongue, but you probably won’t like my answer:
As with everything else, it all depends on your expectations for your party, the venue you are renting, the caterer you are getting, the stylist / balloon decorator you are hiring, the number of guests you are inviting, and the general “grade-level” of suppliers.
To give you an example, about 2 years ago, a client of mine spent a total of P345,000 all-in for a party of about 300 guests. What did that type of money buy her? See below:
BREAKING IT DOWN PIECE BY PIECE:
Below is a breakdown of the cost components.*Food carts included NYFD, Nacho King, Sorbetes
*Entertainment included Symond host/magician, Jive, mascots, flamethrowers, jugglers, stiltwalkers, kiddie salon, crafts booth
A BASIC RULE OF THUMB
Based on my experience with this and other numerous clients, a pattern emerges. P345k all-in cost for 300 guests comes to about P1,150 per person for this particular example. My own internal rule of thumb is that for a reasonably above-average birthday party, expect to spend anywhere between P1,000-P1,500 per person, all-in cost.
Limitations to this Rule of Thumb
Of course, the definition of “above-average” is highly subjective (if a couple’s objective is to “wow” the socks off their guests, then obviously total costing will exceed this range), and add to this the fact that people come from a variety of socio-economic backgrounds, then you should take this guideline of mine with a fistful grain of salt. This is all very rough, and only serves as a sort of example or reference point.
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